How Attendance Management can be Improved with ERP Using Location-Based Check-In/Out
In your company, have you ever struggled to accurately calculate your employees' return on investment? Have you ever struggled to understand how to gauge employee performance? Have you been successful in accurately calculating staff salaries? If you have experienced such time-consuming situations, you must figure out how to escape them. Employee attendance reports are dependent on all these criteria. Therefore, you must maintain an accurate record of employees' attendance and real working hours.

Additionally, using a human capital management tool with a location restriction feature is the only option to update the attendance functionality. In this blog, we will discuss the attendance management system and its core functionalities that can be found in an ERP system and how the location feature in ERP helps improve attendance management.

What is an attendance management system?

The Attendance system is an effective approach to monitoring and evaluating your employees' working hours. A solution like ePROMIS cloud ERP Attendance makes it incredibly simple to get the most out of your staff because most businesses use automated systems. In today's fast-paced corporate world, attendance management is important regardless of the type of organization you are running. Because of this, it's critical to incorporate a WordPress attendance plugin into your HRM platform.
Why is Attendance Management Important?

A system for managing employee attendance should be available in every company. Regardless of how you carry it out, your system must agree to the Fair Labor Standards Act's timekeeping requirements. You can exactly calculate the number of hours that workers work with the help of attendance management systems. In the unlikely event that you have staff working on an hourly basis, this is especially helpful.

The option to calculate the precise salary you owe your employees should be available. You should also be aware of any unpaid overtime you may have to pay to any employees.If you pay your employees a salary, you can usually tell how frequently they work. Employees can keep track of their time spent at work and away from it. In any case, when you can't see them, you can keep an eye on how much they are working.

Key Features of an Attendance Module in ERP:

These features will serve as the cornerstone of employee time monitoring regardless of whether you select an on-premises or cloud-based attendance management system. Therefore, these features should be in the attendance management module of an ERP:

1. Leave Control

Another area where your attendance management system should be used is left management. A missing day shouldn't be automatically recorded as 'absent,' but rather should prompt the employee to request leave or submit any other specific attendance demands (such as half-day).

2. Biometric Identification

If you have a large staff with set clock-in and clock out times, biometric attendance is fantastic. For instance, a contact center might have over a hundred workers working a nine-hour shift. By employing the employee's fingerprint or another form of personal identity for attendance authorization, biometric technology reduces the possibility of fraud.

3. Sign In/Out

Employees must be able to sign in, record breaks, and clock out after the workday using either magnetic card readers or personalized phone numbers. This is a requirement for attendance management. Because they lessen the possibility of fraud or 'proxy' logging in, card readers are helpful.

How does Location Feature in ERP Help Manage Attendance?

In this section, we will discuss the reasons due to which location feature in the ERP systems can help improving the attendance management.

1. Updated Attendance Procedure

You can create a location restriction for a specific employee or all employees using the HCM software's Location Restriction tool. Employees are only allowed to sign in and out of the designated location and its surrounding area using the LC function. A user can only sign in and out if they are physically present in the designated location.

The active location constraint in HR & Payroll software prevents users from moving forward if they attempt to sign in or sign out of the anticipated region. In his or her HCM software, a manager can easily generate attendance reports with a single click. You can maintain tabs on all the employees thanks to this simplified attendance procedure.

For staff working on various projects, you can set up multiple check-in locations to keep tabs on them and guarantee their presence within the company's working area.

2. Monitoring Employees' Performance

To calculate the ROI from each employee in terms of output, management must monitor employee performance every month. However, without knowing the employees' actual working hours, management may miscalculate the ROI of a specific person. The actual working hours are precisely recorded when your human resource management software's location constraint feature is enabled. It assists management in assessing staff performance and enhancing it through new procedures or appropriate training.

3. Enhanced Accuracy

The daily attendance record must frequently be entered into the HR department's database. The work always begins with an analysis of the total check-ins for the day, followed by a comparison to the actual number of persons present in the company. The work of the HR department gets stressful as a result. The human resources department just needs to review the check-ins and check-outs for the day because of the Location Constraint function that is built into human capital management software. The HR & Payroll program automatically increases the accuracy of the HR department's daily attendance records, while also assisting you in maintaining order in the workplace.

4. Attendance monitoring

A cloud-based attendance tracking system that enables constant monitoring and automates contributions to financial planning. This facilitates managing the schedules for optional installment payments and gradually makes all information available. Administrators can continuously modify work plans and oversee labor force exercises.


In conclusion, location-constrained human resource management software keeps management from being perplexed about employee performance and attendance. Monitoring employee attendance will also help you determine whether a person is dependable. If you require employees to report the precise time they arrive or depart, this might work. You can determine whether a worker typically arrives late or leaves early from work. You may also keep an eye on how much time employees take off by looking at attendance at meetings. This is crucial if your company has a policy allowing employees to take a set amount of vacation or sick days.